{"id":8793,"date":"2024-01-23T08:31:00","date_gmt":"2024-01-23T08:31:00","guid":{"rendered":"https:\/\/www.oneword.de\/artikel\/translation-oriented-writing-for-cat-tools\/"},"modified":"2026-07-16T08:43:36","modified_gmt":"2026-07-16T08:43:36","slug":"translation-oriented-writing-for-cat-tools","status":"publish","type":"post","link":"https:\/\/www.oneword.de\/en\/artikel\/translation-oriented-writing-for-cat-tools\/","title":{"rendered":"Translation-oriented writing for work with CAT tools"},"content":{"rendered":"<style id=\"nectar-blocks-row-css\">.nectar-blocks-row.nectar-blocks-row__inner.nectar-blocks-row__wrapper{height:auto}.nectar-blocks-row.nectar-blocks-row__inner.nectar-blocks-row__wrapper:not(.alignfull){width:auto}.nectar-blocks-row.nectar-l1{align-items:stretch;box-sizing:border-box;display:flex;flex-direction:row;flex-wrap:nowrap;gap:var(--column-gap)}.nectar-blocks-row.nectar-l1:not(.alignfull){width:auto}@media only screen and (max-width:1024px)and 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path{opacity:0;stroke-dashoffset:1}}@media(prefers-reduced-motion:reduce){.nectar-blocks-text{transition:none}.nectar-blocks-text.pre-animated{opacity:1!important}}\n<\/style>\n<p id=\"block-v0HP19rt3t\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">&quot;Garbage in, garbage out?&quot; was the title of the presentation that our Head of Quality Management, Eva-Maria Tillmann, gave last November at tekom (tcworld). Now the findings she presented are available to read and learn from. In the following article, she explains how working with computer-aided translation (<a href=\"https:\/\/www.oneword.de\/en\/technologies\/cat-tools\/\">CAT<\/a>) tools is related to translation-oriented writing. And she explains small ways in which optimisations can help to reduce translation errors, lost time, additional costs and unnecessary queries.<\/p>\n<\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-nectar-blocks-row nectar-block nectar-blocks-row nectar-blocks-row__inner nectar-blocks-row__wrapper parent-block-block-pxGpsdcdUQ\" id=\"block-pxGpsdcdUQ\">\n<div class=\"wp-block-nectar-blocks-column nectar-blocks-column nectar-block\" id=\"block-jJ53p0khYn\"><div class=\"nectar-blocks-column__inner nectar-blocks-column__content-wrap parent-block-block-jJ53p0khYn nectar-blocks-column__wrapper\">\n<h2 id=\"block-aPaS8fNHSq\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-h3\">Translation-oriented writing<\/h2>\n\n\n\n<p id=\"block-xAB7t1heGo\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">A brief introduction: <a href=\"https:\/\/www.oneword.de\/en\/artikel\/translation-oriented-writing\/\">Translation-oriented writing<\/a> refers to the practice of keeping the future translation process in mind when creating the source-language content. It does not matter whether the translation is done by a human or a machine. Source language content covers not only text, but information in any form (DIN ISO 20539:2020) &ndash; including audio and video.<\/p>\n\n\n\n<p id=\"block-gZKFyNFlXX\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">Translation-oriented writing pursues clearly defined goals:<\/p>\n\n\n\n<div class=\"wp-block-nectar-blocks-row nectar-block nectar-blocks-row nectar-blocks-row__inner nectar-blocks-row__wrapper parent-block-block-OVuE7oOM83\" id=\"block-OVuE7oOM83\">\n<div class=\"wp-block-nectar-blocks-column nectar-blocks-column nectar-block\" id=\"block-ZD7ekJQbMm\"><div class=\"nectar-blocks-column__wrapper parent-block-block-ZD7ekJQbMm\"><div class=\"nectar-blocks-column__inner nectar-blocks-column__content-wrap parent-block-block-ZD7ekJQbMm\">\n<ul class=\"wp-block-list\">\n<li style=\"font-size:18px\">reduction in translation errors due to incorrect, incomplete or inconsistent source language content<\/li>\n\n\n\n<li style=\"font-size:18px\">reduction in unnecessary queries due to misleading or unclear source language content or a lack of context and reference information<\/li>\n\n\n\n<li style=\"font-size:18px\">reduction in additional work and lost time due to file preparation (typing out texts, pre-editing, formatting corrections, etc.), file post-processing (layout optimisation), query management and subsequent correction processes<\/li>\n\n\n\n<li style=\"font-size:18px\">reduction in additional costs<\/li>\n<\/ul>\n<\/div><\/div><\/div>\n<\/div>\n\n\n\n<p id=\"block-zzeTBmHhwD\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">The current regulations for technical source language texts, e.g. the documentation <a href=\"https:\/\/www.oneword.de\/en\/artikel\/documentation-standard-82079-1-mtpe\/\">standard IEC\/IEEE 82079-1:2019<\/a>, aim to ensure the error-free, safe and efficient use of products and machines. They therefore also deal with the completeness of sentences, the compactness of information, consistency, comprehensibility, clarity, logic, terminology and many other topics that are also relevant to translation-oriented writing. So why do we need more recommendations? If the source language content is comprehensible to users, is it not automatically comprehensible to translators as well?<\/p>\n\n\n\n<p id=\"block-s0AD8YDvpg\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">Adherence to the specifications, e.g. from the documentation standard, does help the translator to correctly understand the content. However, the recommendations and specifications in the regulations for source texts do not take into account the translation process and the fact that professional translation involves the use of translation technology.<\/p>\n<\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-nectar-blocks-row nectar-block nectar-blocks-row nectar-blocks-row__inner nectar-blocks-row__wrapper parent-block-block-XG45ikrWL7\" id=\"block-XG45ikrWL7\">\n<div class=\"wp-block-nectar-blocks-column nectar-blocks-column nectar-block\" id=\"block-xbbUcdKCly\"><div class=\"nectar-blocks-column__inner nectar-blocks-column__content-wrap parent-block-block-xbbUcdKCly nectar-blocks-column__wrapper\">\n<h2 id=\"block-HH7rNsaXVs\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-h3\">Translation technology<\/h2>\n\n\n\n<p id=\"block-8zCP6ddhdB\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">The term translation technology refers to all tools used in the translation process &ndash; i.e. for human translation, revision, post-editing of machine pre-translation and technical review. These tools include, for example, translation management systems, translation memories, terminology databases, machine translation systems, content management systems, DTP software, evaluation software, quality control software, tools for revision or review, localisation systems, language recognition software, keyword tools and many more. (See also ISO 17100, Annex E.)<\/p>\n\n\n\n<p id=\"block-v1qTbFd5Pa\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">Translation is not undertaken in the source file, but in CAT tools in which translation memories, terminology databases etc. are integrated. The source language content is imported into the CAT tool, where it is translated, and once the translation is complete it is replaced with the target language content in the original file, without the translator even having to open the source file. This saves translators from having to purchase a lot of additional software (e.g. InDesign).<\/p>\n\n\n\n<p id=\"block-BgvMzsJRFN\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">Translation memories and their segmentation rules as well as terminology databases and term recognition are particularly relevant for translation-oriented writing.<\/p>\n<\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-nectar-blocks-row nectar-block nectar-blocks-row nectar-blocks-row__inner nectar-blocks-row__wrapper parent-block-block-m9ucfdyyh3\" id=\"block-m9ucfdyyh3\">\n<div class=\"wp-block-nectar-blocks-column nectar-blocks-column nectar-block\" id=\"block-ouLgy2ClVu\"><div class=\"nectar-blocks-column__inner nectar-blocks-column__content-wrap parent-block-block-ouLgy2ClVu nectar-blocks-column__wrapper\">\n<h2 id=\"block-6pbaef01nr\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-h3\">Translation memories and segmentation<\/h2>\n\n\n\n<p id=\"block-WmOXYHSh9m\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">A <a href=\"https:\/\/www.oneword.de\/en\/technologies\/cat-tools\/\">translation memory<\/a> (TM) is the translator&apos;s digital memory and stores so-called segment pairs of source and target language content for one language direction (e.g. German-English) at a time. The translator can search through these segment pairs and reuse them in future translations.<\/p>\n\n\n\n<p id=\"block-NuYjQZLZMr\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">The segmentation rules in the TM determine which text units from a source file form a segment in the CAT tool and where a new segment begins. A segment can consist of a sentence, a heading or just one single letter and always ends with a stop mark. By default, this means a full stop (.), exclamation mark (!), question mark (?), colon (:), hard break (\u00b6) or the end of a table cell.<\/p>\n<\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-nectar-blocks-row nectar-block nectar-blocks-row nectar-blocks-row__inner nectar-blocks-row__wrapper parent-block-block-wDKLX4EVFM\" id=\"block-wDKLX4EVFM\">\n<div class=\"wp-block-nectar-blocks-column nectar-blocks-column nectar-block\" id=\"block-MWOoY7Z8Fm\"><div class=\"nectar-blocks-column__inner nectar-blocks-column__content-wrap parent-block-block-MWOoY7Z8Fm nectar-blocks-column__wrapper\">\n<h2 id=\"block-rA5x4rm0nj\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-h3\">Terminology databases and term recognition<\/h2>\n\n\n\n<p id=\"block-ZyEp31bB92\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\"><a href=\"https:\/\/www.oneword.de\/en\/technologies\/terminology-software\/\">Terminology databases<\/a> contain the terminology of a specific company or subject area, i.e. technical terms with the corresponding designations in all relevant target languages. Maintaining the terminology and using it in the translation ensures terminology consistency across all translations.<\/p>\n\n\n\n<p id=\"block-F4eDuqBEz7\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">When a terminology database is integrated into the translation project in the CAT tool, all recognised source language terms are marked and (if present) the target language terms from the database are displayed directly.<\/p>\n<\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-nectar-blocks-row nectar-block nectar-blocks-row nectar-blocks-row__inner nectar-blocks-row__wrapper parent-block-block-x2hnwyAFbQ\" id=\"block-x2hnwyAFbQ\">\n<div class=\"wp-block-nectar-blocks-column nectar-blocks-column nectar-block\" id=\"block-xNHS8kxbrq\"><div class=\"nectar-blocks-column__inner nectar-blocks-column__content-wrap parent-block-block-xNHS8kxbrq nectar-blocks-column__wrapper\">\n<h2 id=\"block-rcEFNWYn2o\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-h3\">What does this have to do with translation-oriented writing?<\/h2>\n\n\n\n<p id=\"block-LhvJUb0HlR\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">You would be right to expect a service provider to display expertise in translation technology and the way in which TMs and terminology databases work. Nevertheless, editors of technical texts should also be aware of the pitfalls related to translation technology that may be hidden in their content and eliminate them.<\/p>\n<\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-nectar-blocks-row nectar-block nectar-blocks-row nectar-blocks-row__inner nectar-blocks-row__wrapper parent-block-block-VbhfA9KNi0\" id=\"block-VbhfA9KNi0\">\n<div class=\"wp-block-nectar-blocks-column nectar-blocks-column nectar-block\" id=\"block-nAvSYwWETJ\"><div class=\"nectar-blocks-column__wrapper parent-block-block-nAvSYwWETJ\"><div class=\"nectar-blocks-column__inner nectar-blocks-column__content-wrap parent-block-block-nAvSYwWETJ\">\n<h2 id=\"block-wGvLf44FlQ\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-h3\">Layout issues<\/h2>\n\n\n\n<div class=\"wp-block-nectar-blocks-row nectar-block nectar-blocks-row nectar-blocks-row__inner nectar-blocks-row__wrapper parent-block-block-dHGCB9JRxK\" id=\"block-dHGCB9JRxK\">\n<div class=\"wp-block-nectar-blocks-column nectar-blocks-column nectar-block\" id=\"block-735CwEh1bb\"><div class=\"nectar-blocks-column__inner nectar-blocks-column__content-wrap parent-block-block-735CwEh1bb nectar-blocks-column__wrapper\">\n<p id=\"block-brS17YW8FP\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">In terms of using translation technology, one of the main reasons why texts are often not suitable for translation is formatting. Who hasn&apos;t seen it? The author prefers to move a word over to the next line, to indent text differently or to hyphenate a word differently in order to make optimum use of the space available in the layout.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-nectar-blocks-column nectar-blocks-column nectar-block\" id=\"block-zrIcaRjNrb\"><div class=\"nectar-blocks-column__inner nectar-blocks-column__content-wrap parent-block-block-zrIcaRjNrb nectar-blocks-column__wrapper\">\n<p id=\"block-QDpkjNJAfE\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">So we quickly try to fix it. However, manual intervention in the layout can be problematic, particularly for segmentation, but also for term recognition. Instead, as the following examples show, the formatting tools available in text editors should always be used.<\/p>\n<\/div><\/div>\n<\/div>\n\n\n\n<p id=\"block-MuVS8H0LBb\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">In principle, it makes sense to show the paragraph marks\/bookmarks in all text editors. (This is possible with MS Word and Adobe InDesign, but unfortunately not with MS PowerPoint or MS Excel.) This allows you to see superfluous interventions in the formatting directly:<\/p>\n\n\n<style id=\"nectar-blocks-image-css\">.nectar-blocks-image{transition:all .25s ease}.nectar-blocks-image__inner{position:relative;transition:all .25s ease;width:100%}.nectar-blocks-image .nectar-blocks-image__inner{border-radius:inherit}.nectar-blocks-image img{border-radius:inherit;display:block;max-width:100%;transition:all .25s ease}.nectar-blocks-image img.nectar-aspect-ratio{object-fit:cover}\n<\/style>\n<div class=\"wp-block-nectar-blocks-image nectar-blocks-image\" id=\"block-SyyigArAxm\"><div class=\"nectar-blocks-image__inner\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"888\" class=\"wp-image-8061\" src=\"https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-01-scaled.jpg\" alt=\"\" title=\"translation-oriented-writing-01\" srcset=\"https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-01-scaled.jpg 2560w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-01-300x104.jpg 300w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-01-1024x355.jpg 1024w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-01-768x266.jpg 768w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-01-1536x533.jpg 1536w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-01-2048x710.jpg 2048w\" sizes=\"auto, (max-width: 2560px) 100vw, 2560px\" \/><\/div><\/div>\n\n\n\n<p id=\"block-2Dm02F9kGB\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\"><em>Show paragraph bookmarks &ndash; Recommendation<\/em><\/p>\n\n\n\n<h3 id=\"block-k3B5Xm2vK3\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-h5\">Scenario 1: Manually forced line breaks<\/h3>\n\n\n\n<p id=\"block-yaPQQr4uWc\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">Hard breaks (Enter, \u00b6) are regarded as stop marks for segmentation. So if you insert a hard break in the middle of a sentence for layout purposes, a single sentence becomes two segments. This can lead to additional work in file preparation in order to delete the breaks in advance or to merge separated segments in the CAT tool. However, if it isn&rsquo;t rectified, two or more segments are created. It becomes much harder to meaningfully translate them and they may be unusable in other projects.<\/p>\n\n\n\n<div class=\"wp-block-nectar-blocks-image nectar-blocks-image\" id=\"block-ReP5CBr2mO\"><div class=\"nectar-blocks-image__inner\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"807\" class=\"wp-image-8062\" src=\"https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-02-scaled.jpg\" alt=\"\" title=\"translation-oriented-writing-02\" srcset=\"https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-02-scaled.jpg 2560w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-02-300x95.jpg 300w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-02-1024x323.jpg 1024w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-02-768x242.jpg 768w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-02-1536x484.jpg 1536w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-02-2048x645.jpg 2048w\" sizes=\"auto, (max-width: 2560px) 100vw, 2560px\" \/><\/div><\/div>\n\n\n\n<p id=\"block-hI3TZKnEYm\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\"><em>Hard breaks in the text editor<\/em><\/p>\n\n\n\n<div class=\"wp-block-nectar-blocks-image nectar-blocks-image\" id=\"block-t4YXyZrLFQ\"><div class=\"nectar-blocks-image__inner\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"612\" class=\"wp-image-8063\" src=\"https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-03-scaled.jpg\" alt=\"\" title=\"translation-oriented-writing-03\" srcset=\"https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-03-scaled.jpg 2560w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-03-300x72.jpg 300w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-03-1024x245.jpg 1024w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-03-768x184.jpg 768w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-03-1536x367.jpg 1536w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-03-2048x490.jpg 2048w\" sizes=\"auto, (max-width: 2560px) 100vw, 2560px\" \/><\/div><\/div>\n\n\n\n<p id=\"block-NRYoylKrSC\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\"><em>Hard breaks &ndash; effects in the editor in the CAT tool<\/em><\/p>\n\n\n\n<p id=\"block-xvgOrznsdG\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">Hard, manually inserted returns should therefore be avoided at all costs. As an alternative, soft line breaks (\u21b5) can be used. They serve the same purpose, but are not treated as stop marks. However, just as with hard breaks, it should be noted here that the return may be in a completely different position depending on the length of the translation and may therefore no longer fulfil its purpose for layout design.<\/p>\n\n\n\n<p id=\"block-10HcwJRe37\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">The use of a protected space (\u00b0) can also prevent parts of text that should not be separated from being segmented. It is therefore recommended for use with abbreviations such as &quot;z.\u00b0B.&quot; (zum Beispiel, &quot;for example&quot;).<\/p>\n\n\n\n<p id=\"block-5y6ncxdYvt\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">Protected hyphens (-) also help to avoid unnecessary text fragments and segmentation. If, for example, the hyphen in &quot;e-mail&quot; is replaced by a protected hyphen, this prevents only &quot;e-&quot; from appearing at the end of one line and &quot;mail&quot; at the beginning of the next.<\/p>\n\n\n\n<h3 id=\"block-QEzpTmQVU4\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-h5\">Scenario 2: Manual hyphenation<\/h3>\n\n\n\n<p id=\"block-T58uG0jxnN\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">While protected hyphens affect words that always contain a hyphen and must not be separated at these points, hyphens are also used to manually split words to optimise layout. This prevents long words from being fully moved onto a new line, avoiding large gaps in the text. As this is a manual intervention and not a system-related character, the hyphen also appears as a character in the source text. If the layout changes in the future, the character must also be removed manually, which may lead to lower hit rates and thus additional costs during translation.<\/p>\n\n\n\n<div class=\"wp-block-nectar-blocks-image nectar-blocks-image\" id=\"block-rnxGUGJWKF\"><div class=\"nectar-blocks-image__inner\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"815\" class=\"wp-image-8064\" src=\"https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-04-scaled.jpg\" alt=\"\" title=\"translation-oriented-writing-04\" srcset=\"https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-04-scaled.jpg 2560w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-04-300x96.jpg 300w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-04-1024x326.jpg 1024w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-04-768x245.jpg 768w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-04-1536x489.jpg 1536w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-04-2048x652.jpg 2048w\" sizes=\"auto, (max-width: 2560px) 100vw, 2560px\" \/><\/div><\/div>\n\n\n\n<p id=\"block-b90gkHAqey\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\"><em>Hyphenation<\/em><\/p>\n\n\n\n<div class=\"wp-block-nectar-blocks-image nectar-blocks-image\" id=\"block-DqaJiS6GNt\"><div class=\"nectar-blocks-image__inner\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"516\" class=\"wp-image-8065\" src=\"https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-05-scaled.jpg\" alt=\"\" title=\"translation-oriented-writing-05\" srcset=\"https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-05-scaled.jpg 2560w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-05-300x60.jpg 300w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-05-1024x206.jpg 1024w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-05-768x155.jpg 768w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-05-1536x309.jpg 1536w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-05-2048x413.jpg 2048w\" sizes=\"auto, (max-width: 2560px) 100vw, 2560px\" \/><\/div><\/div>\n\n\n\n<p id=\"block-pRvIcX0iHW\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\"><em>Hyphenation &ndash; effects in the editor in the CAT tool<\/em><\/p>\n\n\n\n<div class=\"wp-block-nectar-blocks-image nectar-blocks-image\" id=\"block-878UGMni9d\"><div class=\"nectar-blocks-image__inner\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"518\" class=\"wp-image-8066\" src=\"https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-06-scaled.jpg\" alt=\"\" title=\"translation-oriented-writing-06\" srcset=\"https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-06-scaled.jpg 2560w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-06-300x61.jpg 300w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-06-1024x207.jpg 1024w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-06-768x155.jpg 768w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-06-1536x311.jpg 1536w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-06-2048x415.jpg 2048w\" sizes=\"auto, (max-width: 2560px) 100vw, 2560px\" \/><\/div><\/div>\n\n\n\n<p id=\"block-m6zkbkkl0V\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\"><em>Hyphenation &ndash; effects for subsequent projects<\/em><\/p>\n\n\n\n<p id=\"block-2mqP4pEjTI\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">Term recognition can also be impaired by the addition of hyphens. For example, if the word &quot;register&quot; is stored in the termbase, the word &quot;reg-ister&quot; would not be recognised. There is therefore a risk of inconsistent and incorrect use of terminology. We would therefore always advise using the automatic hyphenation function of the text editor.<\/p>\n\n\n\n<div class=\"wp-block-nectar-blocks-image nectar-blocks-image\" id=\"block-xDKlwcCxYz\"><div class=\"nectar-blocks-image__inner\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"890\" class=\"wp-image-8067\" src=\"https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-07-scaled.jpg\" alt=\"\" title=\"translation-oriented-writing-07\" srcset=\"https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-07-scaled.jpg 2560w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-07-300x104.jpg 300w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-07-1024x356.jpg 1024w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-07-768x267.jpg 768w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-07-1536x534.jpg 1536w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-07-2048x712.jpg 2048w\" sizes=\"auto, (max-width: 2560px) 100vw, 2560px\" \/><\/div><\/div>\n\n\n\n<p id=\"block-jl2pnmbiHH\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\"><em>Hyphenation &ndash; effects on term recognition in the CAT tool<\/em><\/p>\n\n\n\n<h3 id=\"block-nzK2VG8YQM\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-h5\">Scenario 3: Manual indentation using tabs and spaces<\/h3>\n\n\n\n<p id=\"block-geVlCdSkai\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">In addition to hyphens and returns, tabs () or spaces (\u00b7) are also used to indent text or parts of sentences to optimise the layout. Here too, the layout for one language cannot be automatically transferred to other languages due to the different lengths of the translations. In the worst case scenario, manual interventions such as additional indentations interrupt the text flow in the translation and make manual rework necessary. Revising the source text and retranslating it may also result in additional costs &ndash; as in the example above &ndash; because changed tabs are treated as changed source text and segments are translated again even if a translation for them already exists. The solution in this case is to again work with the formatting functions of the text editor, for example with indents, column sizes and margins.<\/p>\n\n\n\n<div class=\"wp-block-nectar-blocks-image nectar-blocks-image\" id=\"block-fYIjcMPm2r\"><div class=\"nectar-blocks-image__inner\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"1812\" class=\"wp-image-8068\" src=\"https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-08-scaled.jpg\" alt=\"\" title=\"translation-oriented-writing-08\" srcset=\"https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-08-scaled.jpg 2560w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-08-300x212.jpg 300w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-08-1024x725.jpg 1024w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-08-768x544.jpg 768w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-08-1536x1087.jpg 1536w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-08-2048x1450.jpg 2048w\" sizes=\"auto, (max-width: 2560px) 100vw, 2560px\" \/><\/div><\/div>\n\n\n\n<p id=\"block-fyqqNbQ8pD\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\"><em>Tabs<\/em><\/p>\n<\/div><\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-nectar-blocks-row nectar-block nectar-blocks-row nectar-blocks-row__inner nectar-blocks-row__wrapper parent-block-block-Gpcepr3ZaY\" id=\"block-Gpcepr3ZaY\">\n<div class=\"wp-block-nectar-blocks-column nectar-blocks-column nectar-block\" id=\"block-JkVefIdJS0\"><div class=\"nectar-blocks-column__wrapper parent-block-block-JkVefIdJS0\"><div class=\"nectar-blocks-column__inner nectar-blocks-column__content-wrap parent-block-block-JkVefIdJS0\">\n<h2 id=\"block-7qam95yKMb\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-h3\">Terminology issues<\/h2>\n\n\n\n<p id=\"block-uXKnRxKd2m\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">Terminology and different spellings can also be a reason why texts are not suitable for translation (with regard to the use of translation technology). To optimise flow for reading, it&apos;s easy to be tempted to not always write out specialised terminology in full. Terms and abbreviations commonly used internally also appear in writing without the author explaining what they mean.<\/p>\n\n\n\n<p id=\"block-2eFF0yQByq\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">The following examples show why failure to be attentive to word choice can be problematic, especially for term recognition, but also for <a href=\"https:\/\/www.oneword.de\/technologien\/ki-systeme\/\">machine translation systems<\/a> and human translators.<\/p>\n\n\n\n<h6 id=\"block-Zw34awt6Cz\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-h6\">Short forms and abbreviations<\/h6>\n\n\n\n<p id=\"block-wwLctjNyRO\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">In the first example, the long form (Innensechskant-Schraubendreher) is used in the first sentence, but then only the short form (Schraubendreher) is used. However, the English equivalents according to the database differ so it is not clear to readers that the text is talking about the same tool.<\/p>\n\n\n\n<div class=\"wp-block-nectar-blocks-image nectar-blocks-image\" id=\"block-GtkFPmpkey\"><div class=\"nectar-blocks-image__inner\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"1477\" class=\"wp-image-8069\" src=\"https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-09-scaled.jpg\" alt=\"\" title=\"translation-oriented-writing-09\" srcset=\"https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-09-scaled.jpg 2560w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-09-300x173.jpg 300w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-09-1024x591.jpg 1024w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-09-768x443.jpg 768w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-09-1536x886.jpg 1536w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-09-2048x1182.jpg 2048w\" sizes=\"auto, (max-width: 2560px) 100vw, 2560px\" \/><\/div><\/div>\n\n\n\n<p id=\"block-sJ2VtBFhRc\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\"><em>Short forms<\/em><\/p>\n\n\n\n<div class=\"wp-block-nectar-blocks-image nectar-blocks-image\" id=\"block-LzikdxK42R\"><div class=\"nectar-blocks-image__inner\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"651\" class=\"wp-image-8070\" src=\"https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-10-scaled.jpg\" alt=\"\" title=\"translation-oriented-writing-10\" srcset=\"https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-10-scaled.jpg 2560w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-10-300x76.jpg 300w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-10-1024x261.jpg 1024w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-10-768x195.jpg 768w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-10-1536x391.jpg 1536w, https:\/\/www.oneword.de\/wp-content\/uploads\/2026\/06\/translation-oriented-writing-10-2048x521.jpg 2048w\" sizes=\"auto, (max-width: 2560px) 100vw, 2560px\" \/><\/div><\/div>\n\n\n\n<p id=\"block-S46o2nOGEd\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\"><em>Abbreviations<\/em><\/p>\n\n\n\n<p id=\"block-u6Vsjhurf3\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">Even if text modules are exported from CMS systems, they often lack context and the text section to be translated may only contain short forms or abbreviations. This quickly leads to inconsistencies with previously translated text passages. As a solution, we recommend using technical terms in the long form and explaining abbreviations in a list of abbreviations.<\/p>\n\n\n\n<h6 id=\"block-Kz7e9tIQey\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-h6\">Synonyms<\/h6>\n\n\n\n<p id=\"block-saVIAiOfu1\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">There are at least two reasons why authors use different terms for the same concept: either they want to make the text more relaxed and more interesting by introducing variety, or no standardised terminology has been defined, so there is no specified term to use. The result is multiple technical terms (e.g. the German terms <i>Schraubenzieher<\/i> and <i>Schraubendreher<\/i>, which are both translated as screwdriver) and therefore the potential for uncertainty among translators and readers as to whether they refer to the same thing. This proliferation can only be avoided by always using the defined terminology, regardless of how often a term is repeated in the text.<\/p>\n<\/div><\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-nectar-blocks-row nectar-block nectar-blocks-row nectar-blocks-row__inner nectar-blocks-row__wrapper parent-block-block-nj4h7c4tMl\" id=\"block-nj4h7c4tMl\">\n<div class=\"wp-block-nectar-blocks-column nectar-blocks-column nectar-block\" id=\"block-1xovvlzYbh\"><div class=\"nectar-blocks-column__inner nectar-blocks-column__content-wrap parent-block-block-1xovvlzYbh nectar-blocks-column__wrapper\">\n<h2 id=\"block-zk9qYKqCob\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-h3\">Conclusion: a little effort will deliver good results<\/h2>\n\n\n\n<p id=\"block-SHtlHjQUEk\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">Even a few simple optimisations can improve source language content, which also benefits readers and users working with the original text. It also minimises translation errors, additional work, lost time and unnecessary queries. Key factors for success include the use of the formatting tools available in text editors and as little manual intervention as possible in formatting and layout, as well as the consistent use of specified specialised terminology.<\/p>\n\n\n\n<p id=\"block-0yJOAtMFnk\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\"><strong>Would you like to find out more about translation-oriented writing when using CAT tools? Then contact the author and expert directly by dropping an e-mail to <a href=\"mailto:e.tillmann@oneword.de\">e.tillmann@oneword.de<\/a>.<\/strong><\/p>\n\n\n\n<p id=\"block-o84eyvV0vi\" class=\"wp-block-nectar-blocks-text nectar-blocks-text nectar-font-body\">Find more information here: <a href=\"https:\/\/www.oneword.de\/en\/artikel\/translation-oriented-writing-for-machine-translation\/\">Translation-oriented writing for machine translation<\/a><\/p>\n<\/div><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":7,"featured_media":8794,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_nectar_blocks_hide_post_title":false,"_nectar_blocks_transparent_header_effect":false,"_nectar_blocks_transparent_header_effect_color":"light","_nectar_blocks_header_animation":false,"_nectar_blocks_header_animation_delay":0,"_nectar_blocks_header_animation_effect":"fade","_nectar_blocks_page_css":"","_nectar_blocks_page_js":"","inline_featured_image":false,"footnotes":""},"categories":[65],"tags":[],"class_list":["post-8793","post","type-post","status-publish","format-standard","has-post-thumbnail","category-quality"],"_links":{"self":[{"href":"https:\/\/www.oneword.de\/en\/wp-json\/wp\/v2\/posts\/8793","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.oneword.de\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.oneword.de\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.oneword.de\/en\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/www.oneword.de\/en\/wp-json\/wp\/v2\/comments?post=8793"}],"version-history":[{"count":5,"href":"https:\/\/www.oneword.de\/en\/wp-json\/wp\/v2\/posts\/8793\/revisions"}],"predecessor-version":[{"id":12826,"href":"https:\/\/www.oneword.de\/en\/wp-json\/wp\/v2\/posts\/8793\/revisions\/12826"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.oneword.de\/en\/wp-json\/wp\/v2\/media\/8794"}],"wp:attachment":[{"href":"https:\/\/www.oneword.de\/en\/wp-json\/wp\/v2\/media?parent=8793"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.oneword.de\/en\/wp-json\/wp\/v2\/categories?post=8793"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.oneword.de\/en\/wp-json\/wp\/v2\/tags?post=8793"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}