Manage your terminology
So that your terminology can be used throughout the organisation.
We transform existing collections into a terminology database with a clear structure, regular maintenance and company-wide access.
Our services at a glance.
Why terminology management is crucial
Terminology is not created in a single instance. With every new product, every project and every internal clarification, the database grows – and with it the risk that entries become out of date, responsibilities become unclear and the database ultimately raises more questions than it answers.
Typical problems without structured management:
- No centralised access for internal teams, external branches and translators
- Lack of final verification and maintenance processes
- Terminology scattered across Excel spreadsheets, comments and e-mail attachments
- Outdated entries without versioning or usage information
- No integration with translation processes or AI systems
If you make this change, you’ll spend less time correcting, translate faster and provide AI systems with a reliable basis.
What we offer
Database structuring
Your database will be structured to suit your processes – with meaningful and unambiguous fields, clear usage information and a logic that will continue to work even as your data grows.
Data management in market-leading tools
Your terminology data is managed in a vendor-neutral manner, using market-leading tools or our own software. Whether you’re changing systems, performing a migration or conducting an initial data load, we’ll guide you through the process step by step.
User guide creation
Who makes suggestions or performs final verification, and which fields are compulsory? We document your terminology processes and ensure transparency and reproducibility, even when responsibilities change.
Data exchange and export formats
You will receive your data in the file formats required by your systems, translators and AI applications.
Ongoing maintenance and expansion
In consultation with you, we systematically expand your terminology database with every translation project.
Training courses and workshops
Basic and advanced training courses, webinars or planning workshops – we share our knowledge with you, whether online or on-site.
Would you like to know which steps would be useful for your terminology database?
oneTerm: Centralised provision of terminology
Terminology is only beneficial if everyone can access it – the editorial team, external translators and branches worldwide. With oneTerm, oneword offers a browser-based terminology database that does exactly that: company-wide access, collaborative maintenance, and no software installation required.
How to make your terminology usable
1
Initial consultation and assessment
You will gain a clear understanding of your current situation and where the greatest need for action lies.
2
Analysis of the existing structure
We’ll show you what works and what doesn’t: Fields, values and content to ensure unambiguous information and clear responsibilities.
3
Concept and implementation
Your database will be given an appropriate structure and will be migrated or rebuilt without disrupting ongoing projects.
4
Ongoing support
Your team is familiar with the processes, your database grows alongside your business, and your terminology provides a reliable foundation for every language-related process within the company.
Our services at a glance.
When structured management is the right approach
Terminology management is the right place to start if a database is in place but is rarely used, or is hardly usable, in day-to-day work. The same applies when a change of service provider or the introduction of a new tool is on the cards and the database needs to be cleaned up and migrated for this purpose. Even when terminology is to be integrated into translation processes or AI systems, a clear, structured foundation is required first.
A clear indication of this is when the amount of correction required for translation output remains consistently high, even though a terminology database is in place. Also, if hardly anyone in the company knows their way around it, it is rarely used or is completely unknown to many, there is usually a lack of structure, accessibility or clear processes.
FAQs
Can I outsource the management of my terminology database?
Yes. From database maintenance to expansion carried out alongside translation, there are many tasks that can be outsourced. We tailor the scope to your resources and processes.
What happens if you change your translation service provider or CAT tool?
We prepare your data for migration and ensure that the new structure is clean from the outset and that no data is lost.
How can I ensure that my terminology is used consistently across the organisation?
The key factor is accessibility. We will set up your database so that internal teams, external service providers and branch offices can all access it.
When do I need a terminology workflow?
As soon as more than one person is responsible for maintaining or approving terminology, the respective responsibilities must be clearly defined. Without a defined workflow, inconsistencies and misunderstandings arise, regardless of how well the database is structured.
Further services in the field of terminology.
Let’s discuss your next project!
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